Creating business presentations

What does the occasion do for a business presentation?

The occasion is the template for your presentation. It sets the order your content comes in, how long the presentation typically runs, how many slides it has, and the tone it is written in. An investor pitch follows a different order than a quarterly update; swap the order and you look unprepared. That's why you pick the right occasion first, and Avorate builds the outline and slides around it.

Which occasions are available for business presentations?

Avorate offers fifteen occasions: investor pitch, sales presentation, quarterly/monthly update, client meeting, product launch, decision brief, project and status report, proposal, training/workshop, conference talk, revenue and growth review, all-hands/townhall, trade-show pitch, partner conversation, and a general business presentation. You pick exactly one when you create your presentation:

1. 1Investor pitch: for short, persuasive presentations to investors, focused on business model, market and growth.
2. 2Sales presentation: for presentations to prospective clients meant to win them over.
3. 3Quarterly / monthly update: for the regular status report to leadership or your team, built on your own company's numbers.
4. 4Client meeting / recurring check-in: for the recurring conversation with an existing client.
5. 5Product launch: for introducing a new product or feature, internally or to clients.
6. 6Decision brief / strategy: for presentations that prepare a decision or put a strategy up for a vote.
7. 7Project and status report: for reporting on a project's status, with progress, risks and next steps.
8. 8Proposal: for presenting an offer with services, pricing and the service levels you commit to.
9. 9Training / workshop: for longer talks that teach something and invite participation.
10. 10Conference talk: for talks to a specialist audience at a conference or industry event.
11. 11Revenue and growth review: for explaining where revenue comes from, what drives it and what holds it back, with a source and time period behind every number.
12. 12All-hands / townhall: for news to the whole workforce, with what actually changes for each person.
13. 13Trade-show pitch: for the very short pitch to someone walking by, big and to the point.
14. 14Partner and supplier conversation: for the conversation about an ongoing partnership and what gets agreed next.
15. 15General business presentation: for anything that doesn't fit the other occasions, with a neutral business structure.

Why are audience and speaking time optional?

Audience and speaking time are extra details, not required fields. Leave the audience blank and Avorate uses a default audience that matches the occasion you picked, for example investors for a pitch or your leadership team for a quarterly update. Leave the speaking time blank and Avorate uses the typical range for that occasion, say 5 to 12 minutes for a pitch or 10 to 20 minutes for a sales presentation. Enter your own details, such as “Series A funds” as the audience or 8 minutes as the speaking time, and they take priority: Avorate builds the presentation around exactly that.

Where do the numbers in my presentation come from?

That depends on the occasion. For the seven internal occasions (quarterly/monthly update, project and status report, client meeting, proposal, revenue and growth review, all-hands/townhall, and partner conversation), Avorate uses only the numbers you enter yourself or attach in your own documents. The AI does not search the web for them and never invents a number for your company. If a figure is missing, Avorate writes “FEHLT” (German for “missing”) in its place instead, so you can fill it in yourself. For the other occasions, Avorate also researches the web, for example for market or industry figures relevant to your topic.